If you are unable to set up or tear down during the times shown you MUST notify the Vendors Rooms Coordinator. Spaces that are vacant at the time the Vendors Room opens to the public without prior contact or arrangement may be re-sold or reassigned at the sole discretion of the Vendors Room Coordinator, without refund.
This schedule is subject to change. We will attempt to notify all Vendors of any changes, but please verify times with the Coordinator upon arrival.
Friday - 9:00am - 4:00pm (we will likely use a staggered load-in schedule based on booth sizes)
Saturday - 9:00am - 10:00am
Sunday - 9:00am - 10:00am
Public (Open) Hours
Friday - 4:00pm - 9:00pm
Saturday - 10:00am - 7:00pm
Sunday - 10:00am - 4:00pm
Tear-down / Load Out
Sunday - 4:00pm - 7:00pm
PLEASE NOTE: The Vendors Room DOES NOT close for lunch. Please plan accordingly! MileHiCon does not have the manpower to be able to assist with any meal or bathroom breaks for our vendors.
6'x6' space - $125
Includes one 6'x30" table with tablecloth/table skirt and 2 chairs.
6'x12' space - $200
Includes two 6'x30" tables with tablecloths/table skirts and 2 chairs.
10'x10' Space - $275
Includes two(2) 6'x30" tables with tablecloths/table skirts and 2 chairs.
10'x12' Space - $325
Includes three(3) 6'x30" tables with tablecloths/table skirts and 2 chairs.
10'x18' Space - $375
Includes four(4) 6'x30" tables with tablecloths/table skirts and 3 chairs.
Other included items & available add-Ons:
Each space includes two full Membership badges with Vendor ribbons that allow access during non-public hours.
Additional tablecloths up to the same number of included tables for the space size can be requested.
One additional full Membership badge with Vendor ribbon can be purchased for $30
Electricity can be purchased from the hotel’s Vendor (paid and coordinated through MileHiCon) price $45
Wi-Fi access can be purchased from the hotel’s Vendor (paid and coordinated through MileHiCon) price $25
You may opt out of or adjust quantities of included hotel-provided equipment as part of the confirmation process if your application is accepted.
Rates will not change if included equipment is declined, but additional charges may apply if equipment beyond the included allocations is requested.
The room contains obstructions against the wall, such as pillars. Because of this space sizes are approximate and we can make no guarantees for exact space sizing.
Rules & Policies
Each Vendor is responsible for obtaining any required licenses from the State, City or County. All collection and reporting of taxes in accordance with local regulations are the sole responsibility of the Vendor. Information is available from the State of Colorado at http://www.revenue.state.co.us and from the City and County of Denver at http://www.denvergov.org/treasury/.
Each Vendor is responsible for carrying their own insurance. MileHiCon is not responsible for losses, damages and claims. The Vendor assumes the entire responsibility and liability for losses, damages, and claims which may arise from the Vendor’s activities on the Hotel premises. The Vendor will indemnify, defend, and hold harmless MileHiCon and the Hotel, as well as both their respective agents, servants, and employees from any and all such losses, damages, and claims.
MileHiCon will make reasonable efforts for the security of your goods and safety of your personnel while in the Vendors Room. The Vendors Room will be closed and access limited during times the space is closed to the public. This is neither an admission nor an assumption of liability on MileHiCon’s part. Each Vendor is ultimately responsible for its merchandise and personnel while at MileHiCon or in the Vendors Room.
Minors will be attending MileHiCon. Each Vendor is responsible for assuring that materials openly displayed are suitable for viewing by minors and that potentially harmful merchandise is stored and/or displayed out of reach of consumers. Vendors Room Coordinator, Chairperson and/or Operations & Security staff will give one warning. Repeated violations will result in removal from MileHiCon and forfeiture of any & all booth fees paid. Vendor also may not be invited back in the future.
Sale or Display of Inappropriate Items
Vendors shall NOT sell material that is deemed offensive or inappropriate. Note: This includes merchandise we feel might violate applicable copyright laws; as we are not legal experts in the field, any merchandise we feel might violate copyright laws will be deemed inappropriate. The Vendors Room Coordinator, Convention Chair and MileHiCon Operations & Security have the sole right to determine what is or is not deemed offensive or inappropriate. Vendors who continue to sell material that has been deemed offensive or inappropriate shall be ejected without further warning, and without refund. Vendor also may not be invited back in the future.
There is no smoking, incense, candles or otherwise burning objects within the Vendors Room at any time. Fire Exits MUST remain clear at all times. Vendors will not obstruct or block designated exits AT ANY TIME unless they are assigned a space that entirely or partially encompasses extraneous exit doors. Alternate exit doors will be left clear in those cases.
Audio & Video
Vendors may play video/audio devices at moderate volume. The Vendors Room Coordinator reserves the right to determine the definition of moderate. If showing video, screen/display must fit on tabletop, no projection video. Staff will give one warning, repeated violations will result in removal from MileHiCon and forfeiture of any & all booth fees paid. Vendor also may not be invited back in the future.
Hotel Facilities & Equipment
Per hotel requirements, DO NOT place anything on a vertical surface. All structures, displays and/or merchandise must be free-standing and cannot be mounted to or leaned upon hotel walls. Hotel facilities and equipment MUST be left/returned in the condition in which it was received. Pictures of equipment, walls and carpeting for each Vendor space will be taken prior to Vendor Load-In and following Load-Out. Fees and charges for damages to Hotel facilities and equipment will be billed to the Vendor assigned to the space the damages occurred within.
Note: Vendor will be required to review space with Vendors Room staff prior to Load-In to confirm the condition of the space as well as after Load-Out as part of a check-out process. Failure to participate in these space reviews will limit Vendor’s ability to dispute charges.
Vendor Access to restricted Hotel areas
Vendors MAY NOT use the non-public doors for general access in and out of the Vendors Room. The designated Load-In doors are ONLY available during the Load-In & Load-Out periods. The times and specific instructions for Load-In and Load-Out will be provided to Vendor prior to convention. Once the Vendors Room is open to the public on Friday ALL Vendors must use the public doors for entry to and exit from the Vendors room and parking lot until the Vendors Room closes on Sunday and Load-Out begins. Any fines or additional costs billed to the convention by the hotel as a result of unauthorized access will be passed on to the Vendor who elicited the charge. Repeated violations will result in Vendor not being invited back in the future.
Note: the parking lot used for Load-In/Load-Out is generally Hotel Employee parking and Vendors may NOT be allowed to leave vehicles in the area outside of those designated times. Any charges incurred (e.g. towing) at the Hotel’s discretion will be the sole responsibility of the Vendor.
Vendors may NOT encroach into other Vendors spaces, nor shall they expect aisles and walk-ways between booths to be built into the layouts. Any walkways desired beyond those shown on the public map must be built into the Vendor's allotted space. Ex. If you are assigned a 10'x10' space with other Vendors on either side you must choose a setup that allows you your needed access entirely within your own space. DO NOT set up a layout that requires you to go through another Vendor's space to access your own. If the layout map does not indicate any space between booths, there WILL NOT be any. If you and your neighbors wish to work together on access you may do so.
Vendors may NOT encroach into the walkways outside of their allotted space. All structures, products and personal items must fit within their allotted space by the time the Vendors Room opens to the public on Friday. Vendors Room Coordinator, Staff, Con Chair and Operations & Security are authorized to request items be moved. After ONE request, if anything remains obstructing the flow and access of the public the Vendors Room Coordinator will remove those objects from the Vendors Room floor. The items will be delivered to the custody of the Operations & Security team. Repeated issues may result in Vendor not being invited back.
NO open containers (water cups excepted), NO Alcohol, NO Smoking/Vaping of any kind. Any CBD/Marijuana edibles should be kept secured in personal effects. MileHiCon & the hotel are not responsible for any theft, loss or inadvertent consumption by others.
Children under age 12 attending/working with Vendor must be accompanied by an adult at all times.
During Load-Out the Vendor must completely clean their space. Trash items should be placed in trash cans, or next to if full. No items, except the hotel-provided equipment present at Load-In should be left in their space when Load-Out is complete. Cleaning charges may be incurred and charged to the Vendor.
Repeated violations may result in Vendor not being invited back.
The MileHiCon convention is closed at 7:00 pm on Sunday. If, as a vendor, you believe you will need to occupy the Vendors Room after that time, please make your own arrangements with the hotel. The convention is not responsible for arrangements Vendors make directly with the hotel. Any costs incurred will be the sole responsibility of the Vendor.
Refunds will be issued only after the convention. You must contact the Vendors Room Coordinator at least 30 days before the start of the convention for a full refund. Requests for refunds less than 30 days before the convention will be considered by the Coordinator and the Convention Chair, with decreasing refund amounts possible closer to the convention. Cancellations made 1 week or less before the convention, will not receive any refund. Electricity fees are non-refundable at any time. All refund requests must be made in writing.